Evidence Health

Evidence Health gives you a real-time view of how current your compliance evidence is. Using a traffic-light system, it highlights which evidence is fresh, which is approaching its collection deadline, and which has gone stale — so you can act before gaps become audit findings.

Accessing Evidence Health

Click the pulse icon (♡) in the sidebar to open the Evidence Health dashboard. The dashboard displays all tracked evidence items with their current freshness status.

The Dashboard

Summary Bar

The top of the dashboard shows three status counts and an overall health score:

Indicator	Colour	What It Shows
Fresh	Green	Evidence collected within expected timeframe
Ageing	Amber	Evidence approaching staleness threshold
Stale	Red	Evidence overdue or has validation errors

Below the counts, a progress bar shows the overall percentage of fresh evidence and the total number of tracked evidence items.

Traffic Light System

Every tracked evidence item receives one of three statuses based on how recently it was collected relative to its expected frequency:

Status	Colour	Meaning
Fresh	Green	Evidence was collected within the expected timeframe — no action needed
Ageing	Amber	Evidence is between 1x and 1.5x the expected collection interval — collect soon
Stale	Red	Evidence is more than 1.5x overdue or has a validation error — action required

Filtering Evidence

Use the filter tabs at the top of the evidence list to focus on specific statuses:

• All — Show every tracked evidence item
• Fresh — Show only green-status items
• Ageing — Show only amber-status items
• Stale — Show only red-status items

Each tab displays a count of items in that status. Counts update dynamically as evidence is collected or ages.

Evidence Cards

Each evidence item is displayed as a card showing:

Field	Description
Evidence ID	The unique identifier for this evidence item
Name	Descriptive name of the evidence
Status dot	Colour-coded indicator (green, amber, or red)
Last collected	Date the evidence was most recently received
Days since collection	Number of days since the last collection
Collecting system	The system responsible for providing this evidence

Clicking any evidence card navigates directly to that evidence item in Evidence Scoping, with the item pre-selected and scrolled into view. Use this to investigate stale or ageing evidence and update its collection settings without manually searching.

Understanding Staleness Thresholds

Staleness thresholds are calculated automatically based on each evidence item’s configured collection frequency. The table below shows the default thresholds:

Frequency	Fresh	Ageing	Stale
Real-time	Less than 1 day	1–1.5 days	More than 1.5 days
Daily	Less than 1 day	1–1.5 days	More than 1.5 days
Weekly	Less than 7 days	7–10.5 days	More than 10.5 days
Monthly	Less than 30 days	30–45 days	More than 45 days
Quarterly	Less than 90 days	90–135 days	More than 135 days
Annually	Less than 365 days	365–547 days	More than 547 days

Custom Thresholds

Your administrator can customise staleness thresholds per evidence item. If an evidence item has non-standard timing requirements, contact your administrator to adjust its thresholds.

Best Practices

1. Check Evidence Health weekly to catch ageing evidence before it turns stale
2. Address amber items first — they are the easiest to fix before becoming audit findings
3. Set up automated collection for frequently required evidence to maintain freshness automatically
4. Use the filter tabs to focus on problem areas rather than scanning the entire list
5. Ensure collecting systems are operational — a stale evidence item may indicate a system outage or misconfiguration

Related Guides

• Evidence Management — Configure evidence tracking, scoping, and reporting
• Automated Evidence Collection — Set up collection points to receive evidence automatically
• Dashboard Overview — View organisation-wide compliance metrics